How to upload educational materials

Two important notes:

By Content Item we mean a set of educational materials (text documents, presentations, pictures and so on) that form a lesson, challenge etc. In order to upload materials you first need to create a Content Item that will contain all of them. 

In order to upload your educational materials, you need to be a registered user. To register, click "Sign Up" in the top menu of the OLCMS. After getting the user account, you need to contact the OLCMS team who will grant you rights for adding materials to the platform. 

 

Adding new Content Item

In order to get to Content Item creation form, user needs to click on Content Item menu in the Navigation Bar and choose “Add” as shown in picture below).

 

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Note on Movie type Content Item

Movie files are a special kind of Content Item which should be treated in a different way than other types of materials. When adding a movie file (e.g. mp4 file), it is uploaded to OLCMS repository server as well as uploaded automatically to OLCMS YouTube channel. This process is needed due to following reasons:

- YouTube provides friendly and optimised interfaces for wide variety of end systems: computers, smartphones, tablets, while the project servers do not have such facilities.

- One of main assumptions of the project is to guarantee all the educational materials to be available after end of the project. Though it is not likely, there is no guarantee that YouTube will provide the ability to watch uploaded videos in several years after end of the project.

- Another one of main assumptions of the project is to have all the materials, including videos, to be downloadable. However, downloading videos directly from YouTube is prohibited by their Terms of Service.

 

Content Item Creation page: adding Basic type of Content Item

Adding Content Item information

Before any educational materials can be uploaded, the Content Item entry must be created. This entry must be filled with all necessary information. Below Content Item entry creation is described.

When creating new Content Item of a generic type user needs to provide following data:

1. Choose type: Basic

2. Provide short and descriptive title

3. Type the list of authors that created all educational materials to be uploaded to created Content Item. After typing each author, either Enter or comma key should be pressed.

4. Choose if the Content Item should be "Featured", i.e. do you want to be shown directly on the Home Page or Discipline Pages of OLCMS.

5. Choose licence type of the Content Item

6. Choose language version of the Content Item. If it has more than one language versions create one of the versions first and then follow the instructions of how to add another language version (below on this page).

7. Choose main discipline of your Content Item. The colour theme of the Content Item will be determined of the discipline chosen here.

8. Add tags to let your Content Item be connected with another Content Items thematically. After typing each tag, press Enter or comma.

9. Choose cover image for your Content Item. Cover image will be visible as the picture at the very top of Content Item View page.

10. Choose miniature image for your Content Item. Miniature image will be visible inside Content Item tile in Content Item Browser view.

11. Provide detailed and informative description of the Content Item.

 

12. Set minimal and maximal size of participant group that is needed to provide the lesson or challenge provided in created Content Item.

13. Type estimated time of how long participants will be occupied by the lesson or challenge provided in created Content Item.

14. Set number of staff needed to carry the lesson or challenge.

15. Provide special technical requirements to be fulfilled before the lesson or challenge may start.

16. Enter knowledge acquisition gain, i.e. what kind of knowledge and skills will be delivered to participants.

17. Optionally provide description how the knowledge from your lesson could help the student in his or her future work career. By default the dedicated text for each discipline will be displayed, but if needed, that can be customised for the lesson.

18. Here, you can put special title which is properly connected with the description provided in 17.

 

19. Choose proper Domains to make basic requirements of all technical and participant aspects of carrying the lesson or challenge provided by created Content Item.
20. After filling up all required fields, click “Save” button.

 

Adding resources to Basic Content Item entry

After click on “Save” button, a new Content Item entry will be created and Content Item View of newly created Content Item will appear. In order to add educational materials, user needs to scroll down to bottom of the page until tool buttons will appear.

 

By clicking “Add a resource button”, a menu will appear giving to user a possibility to choose what type of resource he/she wants to upload:
- Text – an editor window will appear to let user enter text of the material manually.
- File – a file upload dialog window will appear.
- Link – a link adding dialog window will appear.
All the above resource types are described below.

 

Text resource

 

When clicked on “Add a resource -> Text” a dialog window will appear to let user add information for resource entry. Here, following information should be added:
1. Title of the resource which will be displayed under resource icon.
2. License of the resource.
3. Role of the resource. Choose one from the following: Supplementary material, lesson plan, teacher guide, preparation guide.
4. Detailed description of the resource.
When ready, click on “Submit” button. A new window will appear with text file editor to let user compose the text.

The editor uses Markdown language which is an easy solution for composing formatted texts. When composing of text is finished, click “Submit” to finally have first material in the platform.

 

File resource

When clicked on “Add a resource -> File” a dialog window will appear to let user add information for resource entry. Here, following information should be added:
1. Title of the resource which will be displayed under resource icon.
2. License of the resource.
3. Role of the resource. Choose one from the following: Supplementary material, lesson plan, teacher guide, preparation guide.
4. Detailed description of the resource.
When ready, click on “Submit” button. A new window will appear with upload file dialog window.

Choose a file to be uploaded and click on red „Submit” button. The file will be shortly transferred to OLCMS servers and be available to download.

NOTE: Please do not upload movie files using this method. The correct method is by adding movie type Content Item and by adding a Link resource as described in next paragraph.

 

Link

Adding a link resource to the Content Item is very similar to adding text or file resources. After clicking on “Add a resource -> Link”, a dialog window will appear.

The fields of resource title, license, role and description of the resource should be filled as in case of text and file resources described above. In this dialog window another field – URL link – should be also filled. After clicking on blue “Submit” button, the link will be added to Content Item resources.

Content Item Creation page: adding Movie type of Content Item

The process of adding an entry of movie type of Content Item is exactly the same as in the basic type of Content Item (see tutorial above). After filling the form of Content Item creation, click on "Add a Resource" and choose "Video".

By using tool buttons, user may add main video file (by clicking on “Add a resource->Video”), video subtitles (“Add a resource->Subtitle”) as well as additional files, e.g. text transcription, additional information etc. (by clicking on “Add a resource->File”). After clicking on “Video” or “File” first dialog window will appear.

In the video resource adding dialog window following information need to be provided:
1. Movie title – this will be title of the movie.
2. License – choose one of available licences.
3. Role of the material.
4. Detailed description of the movie.


If user clicked on “Subtitle”, slightly different dialog window will appear. User need to provide title for the subtitles and (very important) their language.
After click on “Submit” button, next dialog window will appear to let user upload the file.

Choose a file to be uploaded and click on red „Submit” button. The movie file will be shortly transferred to OLCMS servers and be available to download. After successful upload, movie will be uploaded automatically from OLCMS to the project YouTube channel. The upload to YouTube may take some time.


Recommended movie file format is MP4. Recommended subtitle format is SRT (SubRip) or SUB (MicroDVD).

Adding new language version of Content Items

Technically, adding new language version of an existing Content Item is the same process as adding of Content Item described before. In order to add new language version of Content Item, user needs to add the original language version first and then in tool buttons click on “Add new lang version”.

After clicking, a Content Item creation page will appear. User needs to fill all the fields using currently uploaded language version. Then, all the translated resources need to be uploaded.
After this process, new language version of Content Item will appear in the Content Item Browser and also, all language versions of one Content Item will be connected, so all of them will be displayed in the header of Content Item View.